Invoicing & Reimbursement
Before submitting an invoice for payment, please verify that it is complete, accurate, and conforms to the requirements below.
All invoices should be submitted via email to AP@SLAC.Stanford.edu.
NOTE
If the supplier is not a California resident, has no office in California, and services were performed in California, the invoice must specify the number of hours and amount being invoiced for services performed in California.
Invoice Requirements
Verify that your invoice is complete and accurate before it is submitted. Incomplete or erroneous invoices can delay payment and will be returned to the supplier.
Invoices must include the following information:
SUPPLIER INFORMATION
Supplier Name
Supplier Remittance Address
Include wire transfer payment details for international payments.
INVOICE INFORMATION
Purchase Order Number OR Subcontract Number
Invoice Date
Invoice Number
Total Amount Due
INVOICE INFORMATION
Line Item Number
Quantity
Unit Price and Extended Price
Detailed Description of Goods or Services
Date(s) Goods/Service Provided - Include a period of performance on service provided.
Discount Terms - If applicable.
FINAL INVOICE ONLY
The final invoice must indicate “FINAL.” This enables timely closeout and payment.
