Construction Supplier Information
Contractor Resources
Find information on construction subcontractor requirements.
Construction Solicitations
Each year, SLAC must perform a variety of construction projects to maintain, expand, or improve the lab’s facilities. Projects include new construction, renovation, design-build, and retrofits of scientific research labs, lab equipment, office and administrative spaces, and common areas.
Because the lab undertakes a wide range of construction projects annually, SLAC continually looks for qualified construction subcontractors to perform work in various trades.
Construction services and trades that SLAC awards contracts to include, but are not limited to:
- Carpentry
- Cranes & Rigging
- Demolition
- Design-Build Contractors
- Exterior / Building Skin
- General Contractors
- Hardscaping & Paving
- Landscaping
- Linear Accelerator (LINAC) Equipment
- Mechanical, Electrical, and Plumbing (MEP) Systems
- Photon Infrastructure
- Roofing
- Storm Water Management
- Utilities & Solar Power
Construction Contractors
To qualify for construction opportunities at SLAC, construction subcontractors must meet several criteria. If you meet these criteria, we invite you to become prequalified by completing the Construction Contractor Pre-qualification Form and the other steps outlined on the “Become a Supplier” subpage.
Please note: That SLAC National Accelerator Laboratory is operated by Stanford University for the U.S. Department of Energy (DOE), making this a Federal Construction project. As such, in accordance with the Davis-Bacon Act, the offeror is being made aware of, in addition to other required labor postings, the DOE WH Publication 1321.
Pre-qualification Requirements
Construction contractors must have a valid California Contractor's License.
Contractors must be able to provide audited financial statements for the past three years.
Contractors must provide proof of surety from a provider listed on the Department of the Treasury's Listing of Approved Sureties. The certification from the surety or its agent must detail:
- The number of times it has completed the contractor's work in the past five years
- Contractor’s total bonding capacity in USD
- Available bonding capacity in USD
Construction contractors must meet the following insurance requirements.
| INSURANCE | AMOUNT |
|---|---|
| Automobile Liability | $1,000,000 per occurrence |
| Comprehensive General Liability | |
| General Aggregate | $5,000,000 |
| Subcontracts < $100,000 | At least $2,000,000 per occurrence |
| Subcontracts $100,000 - $1,000,000 | At least $3,000,000 per occurrence |
| Subcontracts > $1,000,000 | At least $5,000,000 per occurrence |
| Subcontracts > $25,000 Requiring design by Subcontractor | Professional Errors and Omissions Insurance at least $1,000,000 per claim |
| Builder's All Risk | The full value of the work being performed under the subcontract. |
Workers’ Compensation Insurance The construction contractor must provide | $1,000,000 per person $1,000,000 per accident |
Disclaimer
Insurance types and limits stated here are subject to change.
The contractor's California Experience Modification Rates (EMR) for the last three years should be 1.0 or less.
Contractors also must provide the following information concerning their firm’s safety record:
- Occurrence of any fatalities in the last three years.
- Receipt of any OSHA citations within the past five years.
- Days Away or OSHA Recordable Incident Rates for the past three years.
Contractor's NAICS code for OSHA reporting (If Days Away or OSHA Recordable Incident Rates for the past three years are above the national average found in Table 1 on the Bureau of Labor Statistics website).
IMPORTANT
If the construction contractor had any of the above safety incidents, the company must also explain the corrective measures taken to remedy and prevent future occurrences in writing.
Construction contractors should submit relevant experience, including:
- Project descriptions for work completed in the past three years
- Value of self-performed work for projects listed
- Owner’s representative reference name and contact information for each project listed
The construction contractor must show the ability to provide adequate staffing with U.S. Citizens, as demonstrated by providing proof of enrollment as a Federal Contractor in the E-Verify System. You must submit the “Company Information” page printed directly from the portal.
Relationships & Responsibilities
CONTRACTORS & PROCUREMENT TEAM
The working relationship between the contractor's project management team and SLAC’s Procurement Team thrives with effective communication and shared dedication to project success.
Both parties play a vital role in meeting all timelines and contract requirements.
Construction Process Definitions
Below is a list of standard terms associated with SLAC’s construction procurement activities. You can find links to all forms referenced in the Forms Library.
GLOSSARY
Pre-solicitation and Sources Sought notices help government agencies understand which vendors are qualified to perform a scope of work. These notices also provides industry information and serves as a time for industry to provide feedback to the government agency for upcoming contract opportunities. For contractors, these communications serve as advance notice of contract opportunities for which they might qualify.
In addition to providing insight into capable vendors and marketplace conditions, SLAC and other organizations use pre-solicitation responses to determine if there is an opportunity to award work to a qualified small business. If so, the eventual solicitation may include a set-aside small business requirement.
A solicitation is a formal request to submit an offer or proposal for goods or services to SLAC. Requests for quotes (RFQs) and requests for proposals (RFPs) are the two most common solicitations for SLAC contracts.
SLAC issues Purchase Orders and Subcontracts signed by a designated SLAC Contracting Officer. On-site construction work may not commence without a formal Notice to Proceed (NTP) issued by the Contracting Officer after compliance requirements have been satisfied.
SLAC Subcontracts are managed by a Subcontract Management Team, consisting of a Contracting Officer and a Technical Representative.
The Contracting Officer is the only person authorized to make changes in the requirements or to modify the Subcontract. This includes changes and modifications to the Statement of Work or Schedule.
The Technical Representative is designated to monitor the Subcontract work and clarify the technical requirements from the Statement of Work. Technical Representatives are not authorized to change the work or modify the Subcontract.
A subcontract closeout is the final process in the subcontract lifecycle. A closeout occurs when a vendor has fulfilled all subcontract terms and all administrative actions are complete. Any disputes are settled during this process, and the final payment is issued.
Subcontract closeout involves participation from the Subcontractor, Field Construction Manager (FCM), Project Manager (PM), and the Contracting Officer. To follow are the requirements for SLAC to issue final payment, upon receipt of an acceptable final Invoice:
- All required Certified Payrolls are submitted with the final submission marked “Final.”
- Notification of Surety, if requested by the Subcontractor, is complete.
- Final Inspection Report is complete.
- Subcontractor Final Release Certification is complete.
